July 17, 2018 Special Council Meetings
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Items 1 & 2 - 1. Call Meeting to Order
2. Roll Call
Items 1 & 2
1. Call Meeting to Order2. Roll Call
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Items 3 & 4 - 3. Town Manager's Report
4. Communications
Items 3 & 4
3. Town Manager's Report4. Communications
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Item 5 - Public Input/Participation
[A segment of up to ten (10) minutes (which may be extended by the Mayor with consent of the Council) is set aside to hear from the public on any matter. Speaker(s) generally are to limit their comments to three (3) minutes each, and shall avoid personalities or impugning or improper motive to any person.]
Item 5
Public Input/Participation[A segment of up to ten (10) minutes (which may be extended by the Mayor with consent of the Council) is set aside to hear from the public on any matter. Speaker(s) generally are to limit their comments to three (3) minutes each, and shall avoid personalities or impugning or improper motive to any person.]
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Item 6 - Adoption of Minutes of Previous Meetings
(Councilor Rilev)
BE IT RESOLVED that the South Windsor Town Council hereby approves the Minutes of the following Town Council Meetings: Public Hearing Minutes of July 2, 2018: and Regular Meeting Minutes of July 2. 2018.
Item 6
Adoption of Minutes of Previous Meetings(Councilor Rilev)
BE IT RESOLVED that the South Windsor Town Council hereby approves the Minutes of the following Town Council Meetings: Public Hearing Minutes of July 2, 2018: and Regular Meeting Minutes of July 2. 2018.
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Item 7 - Special Unfinished Business
A. Discussion item: Senior Tax Stabilization (requested by Deputy Mayor Paterna)
Item 7
Special Unfinished BusinessA. Discussion item: Senior Tax Stabilization (requested by Deputy Mayor Paterna)
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Item 8G - Resolution Authorizing the Board of Education to Apply to the Commissioner of Administrative Services to begin the Application Process to Receive State Reimbursement for the Ellsworth School Elevator Installation
(Councilor Hockenberrv)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes the South Windsor Board of Education to apply to the Commissioner of Administrative Services and to accept or reject a grant for the Elevator Installation at the Central Administration Ellsworth School; and
BE IT FURTHER RESOLVED that the South Windsor Board of Education is hereby established as the building committee with regard to the Elevator Installation at the Central Administration Ellsworth School; and
BE IT FURTHER RESOLVED that the South Windsor Town Council hereby authorizes at least the preparation of schematic drawings and outline specifications for the Elevator Installation at the Central Administration Ellsworth School.
Item 8G
Resolution Authorizing the Board of Education to Apply to the Commissioner of Administrative Services to begin the Application Process to Receive State Reimbursement for the Ellsworth School Elevator Installation(Councilor Hockenberrv)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes the South Windsor Board of Education to apply to the Commissioner of Administrative Services and to accept or reject a grant for the Elevator Installation at the Central Administration Ellsworth School; and
BE IT FURTHER RESOLVED that the South Windsor Board of Education is hereby established as the building committee with regard to the Elevator Installation at the Central Administration Ellsworth School; and
BE IT FURTHER RESOLVED that the South Windsor Town Council hereby authorizes at least the preparation of schematic drawings and outline specifications for the Elevator Installation at the Central Administration Ellsworth School.
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Item 8L - Resolution Regarding a Closed-End Motor Vehicle Lease
(Councilor Delnicki)
WHEREAS, The Town of South Windsor (Lessee) (the "Entity") is a public body corporate and politics, duly organized and existing under the laws of the State of Connecticut with the requisite power and authority to incur obligations; and
WHEREAS, the Entity desires to procure one or more motor vehicles (the "Vehicles(s)") for use by the Entity in conjunction with the responsibilities and authority granted to it by law; and
WHEREAS, the Entity believes that it would be in the best interests of the Entity to procure the Vehicle(s) by the entering into of one or more Closed-End Motor Vehicle Leases (the "Lease(s)") with Gates GMC Truck/Nissan, a motor vehicle dealership
NOW, THEREFORE, BE IT RESOLVED that the procurement of the Vehicle(s) be and hereby is authorized, and that the agents of the Entity be, and they hereby are, authorized, empowered, and directed to do or cause to be done all such acts and things as they may deem necessary or advisable in connection with the Lease(s), including, without limitation, the preparation and finalization of the Lease(s) and all documents required to be executed in conjunction therewith (collectively, the "Transaction Documents"); and
BE IT FURTHER RESOLVED that if and to the extent required by the Transaction Documents, the Entity be and hereby is authorized to grant a lien on and security interest in certain assets of the Entity as set forth in the Transaction Documents as collateral for the obligations of the Lease; and BE IT FURTHER RESOLVED that Timothy Edwards, Chief of Police shall be and hereby is authorized to execute the Transaction Documents, in the name and on behalf of the Entity, and deliver such Transaction Documents; and
BE IT FURTHER RESOLVED that the appropriate agents of the Entity be, and they hereby are, authorized, empowered, and directed, for and on behalf of the Entity, to pay all amounts, including fees and expenses, in connection with the Lease; and
BE IT FURTHER RESOLVED that in addition to and without limiting the foregoing, any and all acts and things heretofore or hereafter done and any consents, certificates, agreements, undertakings, commitments and other instruments and documents heretofore or hereafter entered into, executed, delivered and performed by any one or more of the agents of the Entity, for and on behalf of the Entity as they deem necessary or appropriate to carry out and effectuate the intent or purposes of the foregoing resolutions are hereby authorized, adopted, approved, and ratified in all respects.
Item 8L
Resolution Regarding a Closed-End Motor Vehicle Lease(Councilor Delnicki)
WHEREAS, The Town of South Windsor (Lessee) (the "Entity") is a public body corporate and politics, duly organized and existing under the laws of the State of Connecticut with the requisite power and authority to incur obligations; and
WHEREAS, the Entity desires to procure one or more motor vehicles (the "Vehicles(s)") for use by the Entity in conjunction with the responsibilities and authority granted to it by law; and
WHEREAS, the Entity believes that it would be in the best interests of the Entity to procure the Vehicle(s) by the entering into of one or more Closed-End Motor Vehicle Leases (the "Lease(s)") with Gates GMC Truck/Nissan, a motor vehicle dealership
NOW, THEREFORE, BE IT RESOLVED that the procurement of the Vehicle(s) be and hereby is authorized, and that the agents of the Entity be, and they hereby are, authorized, empowered, and directed to do or cause to be done all such acts and things as they may deem necessary or advisable in connection with the Lease(s), including, without limitation, the preparation and finalization of the Lease(s) and all documents required to be executed in conjunction therewith (collectively, the "Transaction Documents"); and
BE IT FURTHER RESOLVED that if and to the extent required by the Transaction Documents, the Entity be and hereby is authorized to grant a lien on and security interest in certain assets of the Entity as set forth in the Transaction Documents as collateral for the obligations of the Lease; and BE IT FURTHER RESOLVED that Timothy Edwards, Chief of Police shall be and hereby is authorized to execute the Transaction Documents, in the name and on behalf of the Entity, and deliver such Transaction Documents; and
BE IT FURTHER RESOLVED that the appropriate agents of the Entity be, and they hereby are, authorized, empowered, and directed, for and on behalf of the Entity, to pay all amounts, including fees and expenses, in connection with the Lease; and
BE IT FURTHER RESOLVED that in addition to and without limiting the foregoing, any and all acts and things heretofore or hereafter done and any consents, certificates, agreements, undertakings, commitments and other instruments and documents heretofore or hereafter entered into, executed, delivered and performed by any one or more of the agents of the Entity, for and on behalf of the Entity as they deem necessary or appropriate to carry out and effectuate the intent or purposes of the foregoing resolutions are hereby authorized, adopted, approved, and ratified in all respects.
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Item 8I - Resolution Approving Offer of a Tax Assessment Agreement with Electro-Methods, Inc.
(Deputy Mayor Paterna)
WHEREAS, the Town of South Windsor's Tax Partnership Program, established pursuant to Connecticut General Statutes Section 12-65b, is intended to encourage the development and expansion of quality businesses in Town through tax and other economic incentives, and is designed to retain and attract businesses that will generate substantial additional tax revenues and employment opportunities for the Town while providing quality goods and services; and
WHEREAS, the South Windsor Economic Development Commission recommends, pursuant to said program, that a tax assessment agreement be offered to Electro-Methods, Inc. as an incentive to develop two buildings in an industrial subdivision consisting of 75,000 square feet. The buildings will be constructed in two phases.
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council is pleased to offer a tax assessment agreement between the Town and Electro-Methods, Inc. reducing the amount of the estimated $5,900,000.00 real property assessment of the Real Property by 100% for a period of seven (7) years. The estimated tax benefit reduction for both buildings will be approximately $155,577.00 annually, commencing with the Grand List following the date the Certificate of Occupancy is issued; provided, however, that if such assessment is changed by any future Town evaluation, the new assessed value of the Facility shall be reduced by the percentage applicable to the year within the seven (7) year period such assessment is changed; and
BE IT FURTHER RESOLVED that the South Windsor Town Council's offer to Electro-Methods, Inc. is conditioned upon Electro-Methods, Inc. (1) meeting the estimated $5,900,000.00 construction cost figures for both buildings and agreeing to the estimated assessment figure; and (2) continuing to pay the real estate taxes on the Facility for a minimum of ten (10) years from the date the Certificate of Occupancy is issued; if Electro-Methods, Inc. fails to meet either of these conditions, Electro-Methods, Inc. shall refund the Town of South Windsor all of the tax benefit reductions it has received; and
BE IT FURTHER RESOLVED that the South Windsor Town Council's offer is contingent upon Electro-Methods, Inc. execution of a written agreement reflecting the terms set forth in the Resolution and such other terms as the Town may require.
Item 8I
Resolution Approving Offer of a Tax Assessment Agreement with Electro-Methods, Inc.(Deputy Mayor Paterna)
WHEREAS, the Town of South Windsor's Tax Partnership Program, established pursuant to Connecticut General Statutes Section 12-65b, is intended to encourage the development and expansion of quality businesses in Town through tax and other economic incentives, and is designed to retain and attract businesses that will generate substantial additional tax revenues and employment opportunities for the Town while providing quality goods and services; and
WHEREAS, the South Windsor Economic Development Commission recommends, pursuant to said program, that a tax assessment agreement be offered to Electro-Methods, Inc. as an incentive to develop two buildings in an industrial subdivision consisting of 75,000 square feet. The buildings will be constructed in two phases.
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council is pleased to offer a tax assessment agreement between the Town and Electro-Methods, Inc. reducing the amount of the estimated $5,900,000.00 real property assessment of the Real Property by 100% for a period of seven (7) years. The estimated tax benefit reduction for both buildings will be approximately $155,577.00 annually, commencing with the Grand List following the date the Certificate of Occupancy is issued; provided, however, that if such assessment is changed by any future Town evaluation, the new assessed value of the Facility shall be reduced by the percentage applicable to the year within the seven (7) year period such assessment is changed; and
BE IT FURTHER RESOLVED that the South Windsor Town Council's offer to Electro-Methods, Inc. is conditioned upon Electro-Methods, Inc. (1) meeting the estimated $5,900,000.00 construction cost figures for both buildings and agreeing to the estimated assessment figure; and (2) continuing to pay the real estate taxes on the Facility for a minimum of ten (10) years from the date the Certificate of Occupancy is issued; if Electro-Methods, Inc. fails to meet either of these conditions, Electro-Methods, Inc. shall refund the Town of South Windsor all of the tax benefit reductions it has received; and
BE IT FURTHER RESOLVED that the South Windsor Town Council's offer is contingent upon Electro-Methods, Inc. execution of a written agreement reflecting the terms set forth in the Resolution and such other terms as the Town may require.
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Item 8A - Resolution Appropriating $15,000,000 for Planning, Design, Acquisition, Construction, and Equipping of Various Public Improvements and Authorizing the Issuance of $15,000,000 Bonds of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose, as shown in attached Exhibit A (Councilor Pendleton)
Item 8A
Resolution Appropriating $15,000,000 for Planning, Design, Acquisition, Construction, and Equipping of Various Public Improvements and Authorizing the Issuance of $15,000,000 Bonds of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose, as shown in attached Exhibit A (Councilor Pendleton)
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Item 8B - Resolution Approving Ballot Question for Referendum of Town Electors
(Councilor DelnickO
BE IT RESOLVED that the Resolution entitled "Resolution Appropriating $15,000,000 for Planning, Design, Acquisition, Construction, and Equipping of Various Public Improvements and Authorizing the Issuance of $15,000,000 Bonds of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose", heretofore at this meeting adopted, be submitted to the Town Electors for approval or disapproval at a referendum to be held in conjunction with the general election to be held Tuesday, November 6, 2018, and that the warning of said referendum state the question to be voted upon as follows:
"Shall the resolution entitled "Resolution Appropriating $15,000,000 For Planning, Design, Acquisition, Construction and Equipping of Various Public Improvements and Authorizing the Issuance of $15,000,000 Bonds of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose", adopted by the Town Council on July , 2018, be approved?"
The ballot label for said question will read as follows:
"Shall the resolution appropriating and authorizing bonds in the amount of $15,000,000 for planning, design, acquisition, construction, and equipping of various public improvements be approved? YES NO."
Item 8B
Resolution Approving Ballot Question for Referendum of Town Electors(Councilor DelnickO
BE IT RESOLVED that the Resolution entitled "Resolution Appropriating $15,000,000 for Planning, Design, Acquisition, Construction, and Equipping of Various Public Improvements and Authorizing the Issuance of $15,000,000 Bonds of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose", heretofore at this meeting adopted, be submitted to the Town Electors for approval or disapproval at a referendum to be held in conjunction with the general election to be held Tuesday, November 6, 2018, and that the warning of said referendum state the question to be voted upon as follows:
"Shall the resolution entitled "Resolution Appropriating $15,000,000 For Planning, Design, Acquisition, Construction and Equipping of Various Public Improvements and Authorizing the Issuance of $15,000,000 Bonds of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose", adopted by the Town Council on July , 2018, be approved?"
The ballot label for said question will read as follows:
"Shall the resolution appropriating and authorizing bonds in the amount of $15,000,000 for planning, design, acquisition, construction, and equipping of various public improvements be approved? YES NO."
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Item 8C - Resolution Appropriating $2,000,000 for the Acquisition of Land, or Easements, Development Rights and Other Interests in Land for Open Space Preservation, Recreation or Conservation and Authorizing the Issuance of $2,000,000 Bonds of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose, as shown in attached Exhibit B.
(Councilor Rilev)
Item 8C
Resolution Appropriating $2,000,000 for the Acquisition of Land, or Easements, Development Rights and Other Interests in Land for Open Space Preservation, Recreation or Conservation and Authorizing the Issuance of $2,000,000 Bonds of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose, as shown in attached Exhibit B.(Councilor Rilev)
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Item 8D - Resolution Approving Ballot Question for Referendum of Town Electors
(Councilor Glickman)
BE IT RESOLVED that the Resolution entitled "Resolution Appropriating $2,000,000 for the Acquisition of Land, or Easements, Development Rights and Other Interests in Land for Open Space Preservation, Recreation or Conservation and Authorizing the Issuance of $2,000,000 Bonds of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose", heretofore at this meeting adopted, be submitted to the Town Electors for approval or disapproval at a referendum to be held in conjunction with the general election to be held Tuesday, November 6, 2018, and that the warning of said referendum state the question to be voted upon as follows:
"Shall the resolution entitled "Resolution Appropriating $2,000,000 For the Acquisition of Land, or Easements, Development Rights and Other Interest in Land for Open Space Preservation, Recreation or Conservation and Authorizing the Issuance of $2,000,000 Bond of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary
Borrowings for Such Purpose", adopted by the Town Council on July ,
2018, be approved?"
The ballot label for said question will read as follows:
"Shall the resolution appropriating and authorizing bonds in the amount of $2,000,000 for the acquisition of land, or easements, development rights, and other interests in land for open space preservation, recreation or conservation be approved? YES NO."
Item 8D
Resolution Approving Ballot Question for Referendum of Town Electors(Councilor Glickman)
BE IT RESOLVED that the Resolution entitled "Resolution Appropriating $2,000,000 for the Acquisition of Land, or Easements, Development Rights and Other Interests in Land for Open Space Preservation, Recreation or Conservation and Authorizing the Issuance of $2,000,000 Bonds of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary Borrowings for Such Purpose", heretofore at this meeting adopted, be submitted to the Town Electors for approval or disapproval at a referendum to be held in conjunction with the general election to be held Tuesday, November 6, 2018, and that the warning of said referendum state the question to be voted upon as follows:
"Shall the resolution entitled "Resolution Appropriating $2,000,000 For the Acquisition of Land, or Easements, Development Rights and Other Interest in Land for Open Space Preservation, Recreation or Conservation and Authorizing the Issuance of $2,000,000 Bond of the Town to Meet Said Appropriation and Pending the Issuance Thereof the Making of Temporary
Borrowings for Such Purpose", adopted by the Town Council on July ,
2018, be approved?"
The ballot label for said question will read as follows:
"Shall the resolution appropriating and authorizing bonds in the amount of $2,000,000 for the acquisition of land, or easements, development rights, and other interests in land for open space preservation, recreation or conservation be approved? YES NO."
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Item 8E - Resolution Authorizing the Town Attorney to Draft Explanatory Text
(Councilor Maneelev)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes the Town Attorney to draft Explanatory Text pursuant to C.G.S. Sec. 9-369b(a) for the two referendums being proposed to be held on November 6, 2018 regarding the appropriation of $15,000,000 for the planning, design, acquisition, construction, and equipping of various public improvements, and the appropriation of $2,000,000 for the acquisition of land, or easements, development rights and "other interests in land for open space preservation, recreation or conservation.
Item 8E
Resolution Authorizing the Town Attorney to Draft Explanatory Text(Councilor Maneelev)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes the Town Attorney to draft Explanatory Text pursuant to C.G.S. Sec. 9-369b(a) for the two referendums being proposed to be held on November 6, 2018 regarding the appropriation of $15,000,000 for the planning, design, acquisition, construction, and equipping of various public improvements, and the appropriation of $2,000,000 for the acquisition of land, or easements, development rights and "other interests in land for open space preservation, recreation or conservation.
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Item 8F - Resolution Setting a Time and Place for a Public Hearing to Receive Citizen Input on the Establishment of a Senior Tax Stabilization Ordinance
(Deputy Mayor Paterna)
BE IT RESOLVED that the South Windsor Town Council hereby sets Tuesday, September 4, 2018, at 8:00 p.m., in the Council Chambers of the South Windsor Town Hail, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on the establishment of a Senior Tax Stabilization Ordinance.
Item 8F
Resolution Setting a Time and Place for a Public Hearing to Receive Citizen Input on the Establishment of a Senior Tax Stabilization Ordinance(Deputy Mayor Paterna)
BE IT RESOLVED that the South Windsor Town Council hereby sets Tuesday, September 4, 2018, at 8:00 p.m., in the Council Chambers of the South Windsor Town Hail, 1540 Sullivan Avenue, South Windsor, Connecticut as the time and place for a Public Hearing to receive citizen input on the establishment of a Senior Tax Stabilization Ordinance.
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Item 8H - Resolution Approving an Amendment to the 2018/2019 Job Classification and Fringe Benefit Description Plan for Non-Bargaining Unit Employees
(Councilor Snvder)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager, Matthew B. Galligan, to amend the 2018/2019 "Job Classification and Fringe Benefit Description Plan for Non-Bargaining Unit Employees of the Town of South Windsor" by adding two (2) new positions, those of Administrative Operations Manager (Grade 4), and Building Maintenance Supervisor (Grade 5).
Item 8H
Resolution Approving an Amendment to the 2018/2019 Job Classification and Fringe Benefit Description Plan for Non-Bargaining Unit Employees(Councilor Snvder)
BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager, Matthew B. Galligan, to amend the 2018/2019 "Job Classification and Fringe Benefit Description Plan for Non-Bargaining Unit Employees of the Town of South Windsor" by adding two (2) new positions, those of Administrative Operations Manager (Grade 4), and Building Maintenance Supervisor (Grade 5).
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Item 8J - Resolution Accepting the Resignation of Edward Havens, Jr. (D) an Alternate from the Water Pollution Control Authority
(Councilor Pendleton)
BE IT RESOLVED that the South Windsor Town Council hereby accepts with regret, the resignation of Edward Havens, Jr. (D) an Alternate from the Water Pollution Control Authority, said resignation effective immediately; and
BE IT FURTHER RESOLVED that the South Windsor Town Council extends its thanks to Edward Havens, Jr. for the time he has dedicated to serving his community by his membership on the Water Pollution Control Authority.
Item 8J
Resolution Accepting the Resignation of Edward Havens, Jr. (D) an Alternate from the Water Pollution Control Authority(Councilor Pendleton)
BE IT RESOLVED that the South Windsor Town Council hereby accepts with regret, the resignation of Edward Havens, Jr. (D) an Alternate from the Water Pollution Control Authority, said resignation effective immediately; and
BE IT FURTHER RESOLVED that the South Windsor Town Council extends its thanks to Edward Havens, Jr. for the time he has dedicated to serving his community by his membership on the Water Pollution Control Authority.
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Item 8K - Resolution Appointing Anitha Elango (D) an Alternate to the Water Pollution Control Authority and Postponing Consideration of this Motion until the Town Council's Next Regularly Scheduled Meeting
(Councilor Glickman) BE IT RESOLVED that the South Windsor Town Council hereby appoints Anitha Elango (D) an Alternate to the Water Pollution Control Authority for a term ending November 30, 2019 to fill the unexpired term of Edward Havens, Jr. and postpones consideration of this motion until the Town Council's next regularly scheduled meeting.
Item 8K
Resolution Appointing Anitha Elango (D) an Alternate to the Water Pollution Control Authority and Postponing Consideration of this Motion until the Town Council's Next Regularly Scheduled Meeting(Councilor Glickman) BE IT RESOLVED that the South Windsor Town Council hereby appoints Anitha Elango (D) an Alternate to the Water Pollution Control Authority for a term ending November 30, 2019 to fill the unexpired term of Edward Havens, Jr. and postpones consideration of this motion until the Town Council's next regularly scheduled meeting.
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Items 8M & 9 - M. Discussion Item: Economic Development Consulting Services (requested by Town Manager, Matthew B. Gailigan)
9. Adjournment
Items 8M & 9
M. Discussion Item: Economic Development Consulting Services (requested by Town Manager, Matthew B. Gailigan)9. Adjournment
