June 15, 2020 Council Meetings
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Items 1 - 3 - 1. Call Meeting to Order
2. Pledge of Allegiance
3. Roll Call
Items 1 - 3
1. Call Meeting to Order2. Pledge of Allegiance
3. Roll Call
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Additional Item - After Roll Call is complete, Mr. Gary Pitcock will present the Town Council with Historical Documents for the 175th Anniversary.
Additional Item
After Roll Call is complete, Mr. Gary Pitcock will present the Town Council with Historical Documents for the 175th Anniversary.
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Item 4 - Mayor's Remarks
Item 4
Mayor's Remarks
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Item 5 - Adoption of Agenda
(Councilor Snvder)
Item 5
Adoption of Agenda(Councilor Snvder)
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Item 6 - Communications and Reports from Town Manager
Item 6
Communications and Reports from Town Manager
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Item 7 (Part 1 of 2) - Public Input
The public is welcome to email comments to
TownCouncilComments(5)southwindsor-ct.gov. Town Council members will not respond to any public comments/questions.
Item 7 (Part 1 of 2)
Public InputThe public is welcome to email comments to
TownCouncilComments(5)southwindsor-ct.gov. Town Council members will not respond to any public comments/questions.
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Item 8 - Adoption of Minutes of Previous Meetings
(Councilor Lydecker)
BE IT RESOLVED that the South Windsor Town Council hereby approves the Minutes of the following Town Council Meeting: Virtual Regular Meeting Minutes of June 1, 2020.
Item 8
Adoption of Minutes of Previous Meetings(Councilor Lydecker)
BE IT RESOLVED that the South Windsor Town Council hereby approves the Minutes of the following Town Council Meeting: Virtual Regular Meeting Minutes of June 1, 2020.
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Item 9 - Communications from Liaisons, Officers, and Boards Directly Responsible to Council (Communications can be emailed to TownCouncilComments@southwindsor-ct.gov)
Item 9
Communications from Liaisons, Officers, and Boards Directly Responsible to Council (Communications can be emailed to TownCouncilComments@southwindsor-ct.gov)
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Item 7 (Part 2 of 2) - Public Input
The public is welcome to email comments to
TownCouncilComments(5)southwindsor-ct.gov. Town Council members will not respond to any public comments/questions.
Item 7 (Part 2 of 2)
Public InputThe public is welcome to email comments to
TownCouncilComments(5)southwindsor-ct.gov. Town Council members will not respond to any public comments/questions.
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Item 17 - Executive Session
A. To discuss a draft agreement that would result in disclosure of public records or information which is exempt from disclosure at this time pursuant to Connecticut General Statutes §1-210(b)(1) -Virtual Net Metering Projects.
Item 17
Executive SessionA. To discuss a draft agreement that would result in disclosure of public records or information which is exempt from disclosure at this time pursuant to Connecticut General Statutes §1-210(b)(1) -Virtual Net Metering Projects.
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Consent Agenda - [All items listed under this section are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Consent Agenda and be considered in its normal sequence on the Agenda.]
(Councilor Delnicki)
Motion to Approve Agenda Item 11.a.A. for a First Reading on the Consent
Agenda
a. First Reading
A. Resolution Appointing Nick Jones (R) to the Agricultural Land Preservation Advisory Commission and Postponing Consideration of this Motion until the Town Council's Next Regularly Scheduled Meeting
BE IT RESOLVED that the South Windsor Town Council hereby appoints Nick Jones (R) to the Agricultural Land Preservation Advisory Commission for a term ending November 30, 2022, to fill an expired term of Jonathan Foster and postpones consideration of this motion until the Town Council's next regularly scheduled meeting.
b. Second Reading
None
c. Miscellaneous
None
Consent Agenda
[All items listed under this section are considered to be routine by the Town Council and will be enacted by one Motion. There will be no separate discussion of these items unless a Council member so requests, in which event the item will be removed from the Consent Agenda and be considered in its normal sequence on the Agenda.](Councilor Delnicki)
Motion to Approve Agenda Item 11.a.A. for a First Reading on the Consent
Agenda
a. First Reading
A. Resolution Appointing Nick Jones (R) to the Agricultural Land Preservation Advisory Commission and Postponing Consideration of this Motion until the Town Council's Next Regularly Scheduled Meeting
BE IT RESOLVED that the South Windsor Town Council hereby appoints Nick Jones (R) to the Agricultural Land Preservation Advisory Commission for a term ending November 30, 2022, to fill an expired term of Jonathan Foster and postpones consideration of this motion until the Town Council's next regularly scheduled meeting.
b. Second Reading
None
c. Miscellaneous
None
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Item 12 - Unfinished Business
A. Resolution Establishing a Policy and an Application as Provides for the Display of Commemorative or Organization Flags (Postponed from the June 1, 2020, Town Council Meeting)
(Councilor Lopez)
WHEREAS, requests to fly a commemorative or organization flag on a Town of South Windsor flag pole must be made at a regularly scheduled Town Council meeting; and
WHEREAS, an application form must be submitted for any requests to fly a commemorative or organization flag on a Town of South Windsor flag pole; and
WHEREAS, the flag request must meet the guidelines within the policy established by the Town South Windsor Town Council
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby approves the 2020 Flag Flying Policy (Exhibit A) and Application Form (Exhibit B).
Item 12
Unfinished BusinessA. Resolution Establishing a Policy and an Application as Provides for the Display of Commemorative or Organization Flags (Postponed from the June 1, 2020, Town Council Meeting)
(Councilor Lopez)
WHEREAS, requests to fly a commemorative or organization flag on a Town of South Windsor flag pole must be made at a regularly scheduled Town Council meeting; and
WHEREAS, an application form must be submitted for any requests to fly a commemorative or organization flag on a Town of South Windsor flag pole; and
WHEREAS, the flag request must meet the guidelines within the policy established by the Town South Windsor Town Council
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby approves the 2020 Flag Flying Policy (Exhibit A) and Application Form (Exhibit B).
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Item 13A - New Business
Discussion Item: Police Department Standard Operating Policies and Procedures (requested by Mayor Paterna) (Chief Scott Custer to be present)
Item 13A
New BusinessDiscussion Item: Police Department Standard Operating Policies and Procedures (requested by Mayor Paterna) (Chief Scott Custer to be present)
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Item 13B - Resolution Waiving the Competitive Bidding Process for DNR Laboratories
(Councilor Maneelev)
WHEREAS, the Town of South Windsor Information Technology Department will be receiving the Public, Educational, and Governmental Programming and Educational Technology Investment Account Grant in the amount of $62,096.96, in order to make additions and improvements to the recording and broadcast configuration in Town Hall; and
WHEREAS, a great deal of the current configuration, including the two main broadcast servers, was installed, programmed, and is supported by DNR Laboratories, LLC; and
WHEREAS, given the specialized nature and complexity of our AA/ setup, DNR's first-hand knowledge of that setup, and the fact that the new equipment will need to seamlessly integrate with our current setup that was configured by DNR; and
WHEREAS, the grant has a set timeline for procuring equipment and service that we need to adhere or risk being disqualified from the grant; and
WHEREAS, DNR has already quoted the project
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby waives the competitive bidding process.
Item 13B
Resolution Waiving the Competitive Bidding Process for DNR Laboratories(Councilor Maneelev)
WHEREAS, the Town of South Windsor Information Technology Department will be receiving the Public, Educational, and Governmental Programming and Educational Technology Investment Account Grant in the amount of $62,096.96, in order to make additions and improvements to the recording and broadcast configuration in Town Hall; and
WHEREAS, a great deal of the current configuration, including the two main broadcast servers, was installed, programmed, and is supported by DNR Laboratories, LLC; and
WHEREAS, given the specialized nature and complexity of our AA/ setup, DNR's first-hand knowledge of that setup, and the fact that the new equipment will need to seamlessly integrate with our current setup that was configured by DNR; and
WHEREAS, the grant has a set timeline for procuring equipment and service that we need to adhere or risk being disqualified from the grant; and
WHEREAS, DNR has already quoted the project
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby waives the competitive bidding process.
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Item 13C - Resolution Accepting the Fiscal Year 2019/2020 Suspense List
(Councilor Hockenberry)
BE IT RESOLVED that the South Windsor Town Council hereby accepts the Fiscal Year 2019/2020 Suspense List as proposed and submitted to the Town Council by the Collector of Revenue.
Item 13C
Resolution Accepting the Fiscal Year 2019/2020 Suspense List(Councilor Hockenberry)
BE IT RESOLVED that the South Windsor Town Council hereby accepts the Fiscal Year 2019/2020 Suspense List as proposed and submitted to the Town Council by the Collector of Revenue.
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Item 13D - Resolution Approving an Amendment to the Emergency Contingency Plan for Elections
(Deputy Mayor Pendleton)
WHEREAS, according to Connecticut State Statute 9-174a-1, an Emergency Contingency Plan for Elections must be instituted by each municipality; and
WHEREAS, on February 18, 2014, the South Windsor Town Council approved an Emergency Contingency Plan for Elections; and
WHEREAS, since that time, there are amendments proposed, which includes the addition of Section 26 to the plan that explains steps to be taken if a pandemic occurs
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the Emergency Contingency Plan for Elections, as shown in attached, Exhibit C.
Item 13D
Resolution Approving an Amendment to the Emergency Contingency Plan for Elections(Deputy Mayor Pendleton)
WHEREAS, according to Connecticut State Statute 9-174a-1, an Emergency Contingency Plan for Elections must be instituted by each municipality; and
WHEREAS, on February 18, 2014, the South Windsor Town Council approved an Emergency Contingency Plan for Elections; and
WHEREAS, since that time, there are amendments proposed, which includes the addition of Section 26 to the plan that explains steps to be taken if a pandemic occurs
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby approves an amendment to the Emergency Contingency Plan for Elections, as shown in attached, Exhibit C.
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Item 13F - Resolution Approving Transfers to the Pension Fund and Capital Improvement Fund
(Councilor Snvder)
WHEREAS, the Town of South Windsor has managed its budget well in conjunction with a light winter and will have a surplus of funds from the fiscal year 2019-2020; and
WHEREAS, the Town of South Windsor fiscal year 2020-2021 budget was reduced using expected surplus funds from the fiscal year 2019-2020
WHEREAS, the South Windsor Town Council has the authority to appropriate budgeted funds per Section 701 of the Town Charter
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby approves the following:
1. A transfer of $400,000 from Town Health Account to the Capital Project Account; and
2. A transfer of $150,000 from the Capital Lease Account, $150,000 from the Town Health Account, and $100,000 of unencumbered funds in the Pension Account to fund an additional contribution of $400,000 to the Pension Fund.
Item 13F
Resolution Approving Transfers to the Pension Fund and Capital Improvement Fund(Councilor Snvder)
WHEREAS, the Town of South Windsor has managed its budget well in conjunction with a light winter and will have a surplus of funds from the fiscal year 2019-2020; and
WHEREAS, the Town of South Windsor fiscal year 2020-2021 budget was reduced using expected surplus funds from the fiscal year 2019-2020
WHEREAS, the South Windsor Town Council has the authority to appropriate budgeted funds per Section 701 of the Town Charter
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby approves the following:
1. A transfer of $400,000 from Town Health Account to the Capital Project Account; and
2. A transfer of $150,000 from the Capital Lease Account, $150,000 from the Town Health Account, and $100,000 of unencumbered funds in the Pension Account to fund an additional contribution of $400,000 to the Pension Fund.
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Item 13G - Resolution Setting a Time and Place for a Virtual Public Hearing to Receive Citizen Input on Supporting the Use of Absentee Ballots for the General Election in November 2020
(Councilor Lopez)
BE IT RESOLVED that the South Windsor Town Council hereby sets Monday, July 6, 2020, at 8:00 p.m. through Thursday, July 9, 2020, at 4:30 p.m., as the
time and place for a Virtual Public Hearing to receive citizen input on supporting the use of absentee ballots for the General Election in November 2020. The public hearing will be opened on Monday, July 6, 2020, at 8:00 p.m. during the Town Council Meeting and will remain open until Thursday, July 9, 2020, at 4:30 p.m. for the public to comment. The public is welcome to email comments to TownCouncilComments@southwindsor-ct.gov.
Item 13G
Resolution Setting a Time and Place for a Virtual Public Hearing to Receive Citizen Input on Supporting the Use of Absentee Ballots for the General Election in November 2020(Councilor Lopez)
BE IT RESOLVED that the South Windsor Town Council hereby sets Monday, July 6, 2020, at 8:00 p.m. through Thursday, July 9, 2020, at 4:30 p.m., as the
time and place for a Virtual Public Hearing to receive citizen input on supporting the use of absentee ballots for the General Election in November 2020. The public hearing will be opened on Monday, July 6, 2020, at 8:00 p.m. during the Town Council Meeting and will remain open until Thursday, July 9, 2020, at 4:30 p.m. for the public to comment. The public is welcome to email comments to TownCouncilComments@southwindsor-ct.gov.
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Item 13H - Resolution Creating a Town Council Sub-Committee to Address the Black Lives Matter Movement in South Windsor
(Councilor Evans)
WHEREAS, it is important that the South Windsor Town Council address the issue of systemic racism in our society; and
WHEREAS, the South Windsor Town Council declares Racism as a Public Health Crisis that affects many areas in our community such as housing, health care, education, job training, and employment; and
WHEREAS, the South Windsor Town Council supports the goals of Social Justice and Racial Equality in our community
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council wishes to create a five (5) member sub-committee, appointed by the Mayor, to accomplish two tasks as follows:
1. Establish a Community Conversation event to discuss Black Lives Matter in South Windsor, keeping in mind appropriate guidelines during the COVID-19 pandemic; and
2. Draft a Statement of Support regarding the Black Lives Matter Movement in South Windsor; and
BE IT FURTHER RESOLVED that the sub-committee shall submit the Statement of Support after it is complete to the South Windsor Town Council for approval.
Item 13H
Resolution Creating a Town Council Sub-Committee to Address the Black Lives Matter Movement in South Windsor(Councilor Evans)
WHEREAS, it is important that the South Windsor Town Council address the issue of systemic racism in our society; and
WHEREAS, the South Windsor Town Council declares Racism as a Public Health Crisis that affects many areas in our community such as housing, health care, education, job training, and employment; and
WHEREAS, the South Windsor Town Council supports the goals of Social Justice and Racial Equality in our community
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council wishes to create a five (5) member sub-committee, appointed by the Mayor, to accomplish two tasks as follows:
1. Establish a Community Conversation event to discuss Black Lives Matter in South Windsor, keeping in mind appropriate guidelines during the COVID-19 pandemic; and
2. Draft a Statement of Support regarding the Black Lives Matter Movement in South Windsor; and
BE IT FURTHER RESOLVED that the sub-committee shall submit the Statement of Support after it is complete to the South Windsor Town Council for approval.
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Items 13I & 18 - I. Resolution Authorizing the Town Manager to Sign and Execute Employment Agreements with Both Assistant Town Managers
(Councilor Lvdecker)
WHEREAS, the Town of South Windsor employs two (2) Assistant Town Managers; and
WHEREAS, the Town of South Windsor, through its Town Manager, would like to solidify and identify the benefits packages for the Assistant Town Managers through an employment agreement; and
WHEREAS, it is good Human Resources practice to have clearly outlined agreements with employees
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager Michael Maniscalco to sign and execute employment agreements with both Assistant Town Managers.
18. Adjournment
Items 13I & 18
I. Resolution Authorizing the Town Manager to Sign and Execute Employment Agreements with Both Assistant Town Managers(Councilor Lvdecker)
WHEREAS, the Town of South Windsor employs two (2) Assistant Town Managers; and
WHEREAS, the Town of South Windsor, through its Town Manager, would like to solidify and identify the benefits packages for the Assistant Town Managers through an employment agreement; and
WHEREAS, it is good Human Resources practice to have clearly outlined agreements with employees
NOW, THEREFORE, BE IT RESOLVED that the South Windsor Town Council hereby authorizes Town Manager Michael Maniscalco to sign and execute employment agreements with both Assistant Town Managers.
18. Adjournment
